Reference
YLA
Sector
Financial
Salary
Competitive
Town/City
Australia
Contract Type
Full time
Talk to Yeanne
Share this Job
 |  |  |
Christian Bassett is recruiting a Finance & Administration Manager for a leading luxury watch & jewellery company.
• The Finance & Administration Manager oversees the end-to-end finance and back-office functions for the Australia entity.
• The role supports the Regional Finance Manager by proactively providing insights and options to aid decision-making, while ensuring timely and accurate monthly, quarterly, and annual reporting in line with accounting standards and internal controls.
• This is a hands-on role combining both strategic oversight and operational execution, ensuring: accurate financial reporting, compliance with statutory and group requirements, strong internal controls and governance, and smooth day-to-day administrative and operational support.
• The position is responsible for overall financial management, including accounting, tax, and compliance, as well as reviewing internal processes to identify and implement improvements. It ensures strict adherence to internal control policies and corporate governance requirements.
RESPONSIBILITIES
Accounting and transactions processing:
Accounts Receivables:
• Integration of customers’ invoices.
• Receive and review boutique daily sales record, check payment validation, and other related documentation from boutiques for completeness and compliance with financial policies and procedures.
• To record all receipts (cash, bank, TT, GIRO etc) into the accounting system and to maintain a proper set of supporting documents in relation to the receipts.
• Verify and update AR/GL clearance to ERP system.
• Update bank book with receipt information.
• Prepare the account receivables report for Finance Manager review.
• Review accounts receivables situation with Finance Manager.
• Prepare account receivables aging reports to management for approval.
• Update bank book with payment information.
• Filling and documentation.
• To assist in the preparation of recharge invoices (e.g. interco billings, third parties).
Accounts Payables:
• Integration of suppliers’ invoices (local and overseas), including intercompany invoices.
• Prepare payment batch and payment journals:
• Prepare cheques and telegraphic transfers for signature.
• Prepare electronic payments from online banking website.
• Cash payment if necessary.
• Monitor bank account balance to ensure adequate balance is available.
• Review the payments requests to ensure payment deadlines and compliance with financial policies and procedures.
• Prepare and issue manual invoices/credit notes and update to ERP system.
• Update bank book with supplier payments.
• Reconcile bank accounts to ensure accuracy of bank balance in ledgers.
• Filling and documentations.
Finance and Accounting reporting:
• Month-end, quarterly and year-end closing
• To prepare in month-end closing deliverables such as monthly closing journals, closing schedules, inventory stock aging/reconciliation and tax computation.
• To prepare cash forecast.
• To prepare and complete all reporting deliverables, such as input package, variance analysis, customer risks, etc.
• To assist in reviewing marketing follow-up cost file.
• Manage and review general ledger, journal entries, accruals, prepayments, fixed assets, and balance sheet reconciliations.
• Ensure compliance with local accounting standards, tax regulations, and group reporting requirements.
• To assist in preparation of any reports requested by HQ if requested
Prepare and review the following deliverables (reporting package):
• Inter-company Reconciliation
• Cash flow Forecast
• A/R Overdue/Customer Analysis (if applicable)
• Monthly Closing and Reporting Package
• Capital Expenditure Analysis
• Comments Reporting
Inventory management
• To investigate/reconcile for any stock discrepancies
• To perform inventory reconciliation, and investigate on any variances
• Monthly inventory reporting for consolidation
Financial Controlling and Business Support:
• Support budgeting, forecasting, and financial planning processes
• To provide guidance to other departments on finance related area during budget exercise
• Monitor financial performance against budget and provide analysis on variances, risks, and opportunities
• Prepare management reports and dashboards for local and regional leadership
• Provide financial insights and recommendations to support business decisions
• Support the implementation and monitoring of KPIs for financial and operational performance
Internal Control and Compliance:
• Maintain and strengthen internal control frameworks across finance and administrative processes
• Review and monitor the effectiveness of key controls, policies, and approval workflows
• Ensure compliance with group policies, delegation of authority, and local statutory requirements
• Identify control gaps and process improvement opportunities, and drive remediation actions
• Support internal and external audit reviews, including follow-up on audit findings
• Maintain proper records and evidence to support compliance and governance requirements
Tax and Statutory Compliance
• Coordinate GST/BAS, corporate income tax, payroll-related tax, and other applicable regulatory filings.
• Income Tax Submission:
• To be the key point of contact with Tax Agent
• In charge of the preparation of income tax schedules
• To assist in the final preparation of income tax schedules
• To keep track of the filling timeline for tax submission and ensure compliance by the respective entities.
Statutory Reporting – AUDIT
• To liaise with external auditors on the audit timeline and required deliverables
• To assist in the preparation of the financial statements
• To assist in all queries of the auditors
• Liaise with external tax advisors and company secretarial agents where required
• Ensure timely submission of statutory returns and payments
• Monitor changes in local tax and regulatory requirements and assess business impact
• Support preparation of tax schedules and information required for tax filings and audits.
Legal and corporate governance coordination
• Coordinate with external legal counsel, company secretaries, and corporate service providers on legal and governance matters
• Support contract review and execution tracking from a finance/compliance perspective
• Maintain corporate records, licenses, insurance policies, and statutory registrations
• Monitor renewal deadlines and ensure timely submission of required documents
• Support the business on legal documentation, compliance matters, and risk monitoring
• Escalate material legal, financial, or compliance issues to management where appropriate
Administration and back-office management
• Oversee daily administrative operations of the office and back-office support functions
• Manage office administration, procurement of office supplies, vendor coordination, and facilities-related matters
• Ensure proper administrative processes, filing systems, and record management
• Support travel, insurance, lease, and general office service administration where applicable
• Review and improve administrative efficiency and service quality
• Coordinate closely with regional finance, HR, legal, IT, tax advisors, auditors, banks, and external service providers
• Drive accountability, process discipline, and continuous improvement within the back-office function
• Provide training and guidance on finance policies, controls, and administrative procedures
• Assist in the application/renewal of all the necessary business license.
Others:
• To assist in administrative tasks and ad-hoc tasks as assigned by management.
• To carry out any other reasonable requests as requested by management.
• The above is subject to change from time to time as deemed necessary by the Management.
Type Competencies
Technical
• Strong knowledge of accounting principles, financial reporting, and internal controls
• Good understanding of Australian statutory, tax, payroll, and corporate compliance requirements
• Hands-on, detail-oriented, and able to operate effectively in a lean organization
• Ensure efficient reporting and transmission of information
• Ensure compliance of company internal controls
Behavioral
• Sense of initiative
• Collaboration and Communication
• Quality Commitment
Candidate Requirements:
• Degree holder in accounting/finance with professional qualification.
• Minimum 7 – 10 years of relevant experience in finance, accounting, and administration, preferably in a multinational environment, retail industry preferred.
• Experience in audit firm is an advantage
• Solid experience in financial reporting, controlling, statutory compliance, payroll oversight, and internal controls
• Experience handling legal/governance coordination, administrative operations, and back-office functions is highly desirable
• Able to handle full set of books
• Experience in Financial Planning & Analysis and handling consolidation is a plus
• Hand-on experience in group reporting of MNCs
• Proficient in MS Office applications and ERP system
• Detail-oriented, pro-active, independent, good problem-solving skills with strong sense of responsibility, able to deliver accurate and quality work.
• Able to work independently and meet deadline under pressure
• Prior experience in a stand-alone or country finance role is an advantage
Only shortlisted candidates will be notified.
