Executive Support Specialist

Christian Bassett is recruiting an Executive Support Specialist for a European luxury jewelry and watches company.

 

JOB SUMMARY

 

An Executive Support Specialist Entity's mission is to provide seamless administrative support to the Board of Director & Family, CEO and Directors (Executive team) ensuring productivity and efficiency. Facilitating the smooth operation of the Executive’s office, coordinating the flow of information and tasks that enable strategic decision-making. Maintaining a high level of professionalism, organization and confidentiality.

 

RESPONSIBILITIES

 

Administrative Support to Executive team

• Act as the first point of contact for all executive team.

• Manage calendars, scheduling appointments, meetings and travel arrangements.

• Update and maintain accurate database of Executive Officer Key contacts.

• Prepare documents, presentations, reports and correspondence, ensuring accuracy and alignment with organizational standards.

• Manage Board Member expenses and his family medical claims.

• Manage all related arrangements for social activities of Board Member and family.

• Maintain organized filing system.

• Manage CEO’s local and overseas travel needs.

• Anticipate the executive’s needs, proactively addressing administrative and logistics challenges.

• Streamline tasks to optimize the executive’s time and focus on strategic priorities.

 

Communication and coordination support

• Arrange and coordinate meetings, logistics, agenda preparation etc

• Record meeting minutes, tracking actions and follow ups.

• Ensure timely dissemination of information to relevant stakeholders, both internally and externally.

• Collaborate with internal and external stakeholders, building strong relationships with all.

• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives.

 

Only shortlisted candidates will be notified.