Office Coordinator Asia Pacific

Christian Bassett is recruiting an Office Coordinator Asia-Pacific for a leading European confectionary company.

 

JOB PURPOSE

• The office coordinator Asia-Pacific plays a key role in the region by ensuring that employees are put in the best conditions to deliver ambitious growth and deliver the best service to our customers. 

• The scope of the office coordinator covers both International Distributors and Global Travel Retail divisions.

 

REPORTS TO 

• Regional Finance Manager, Asia-Pacific

 

DUTIES AND RESPONSIBILITIES

• HR assistant: liaise with headquarters’ HR department located in Switzerland

• Legal assistant: liaise with legal department to ensure the local regulations are met and schedule audits.

• Handle the relationship with local suppliers of stationery, IT hardware, beverages, internet service providers.

• Responsible for non-financial reporting including sustainability.

• Assist sales and marketing managers for travels bookings and to organize customer trips to headquarters (Switzerland)

• IT support: liaise with local IT provider and HQ IT department to set-up laptops for new employees or when laptops changes are needed.

• Possibility to work remotely one day per week.

 

MINIMUM EXPERIENCE REQUIREMENTS

Professional Background:

• A minimum of 3 years of experience as office assistant, office coordinator of personal assistant

• Mindset

• Team player / Curious / Self-driven / Flexible / Proactive / Hands-on

• Functional Sales Competencies

• Customer Centricity towards internal and external customers

• Strong communication skills both oral and written

• Flawless work ethic and respect of confidentiality

• Interpersonal skills

 

PREFERRED EXPERIENCE REQUIREMENTS

• Office assistant

• Office coordinator

• Managing various stakeholders

 

LANGUAGE SKILLS

• Fluency in English (both speaking and writing)

 

OTHER REQUIREMENTS 

• Microsoft Office Skills (Word, Excel, Outlook, Teams)

• Technology affinity preferred

 

Only shortlisted candidates will be notified.